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Last updated: 28 October 2026
You trust us with invoices, payslips and tax data. Here we explain, with no small print, what we do with them in our application and what we still have to finish.
What happens to a document when you upload it
- We check itAntivirus scan and a check of the real file type.
- We encrypt itIt is stored encrypted on a server in France (EU).
- We read itFirst on our own server; only if needed, with a European AI that keeps nothing.
- Your adviser sees itOnly the people with access to your company. The application does not show client data to the technician.
- It is loggedAccess is recorded in a chained history: any later change is detected.
LocationWhere is my data?
In the European Union. The application and the database run on a Contabo server in France, and every connection is encrypted (HTTPS). The seals that prove the activity history was not altered and the encrypted backups are kept in Germany. We use no tracking cookies or analytics.
AccessWho can see it?
MBT Company staff with access to your company and the people with a portal account who are given access to it. Each person sees what their role allows. After 5 failed attempts the account is locked for a while, and two-factor authentication can be turned on.
Artificial intelligenceDo you use artificial intelligence?
Yes, to read invoices and in the Clippy assistant, always telling you it is an AI. We use Mistral (Paris) with zero retention: it keeps no questions or answers. The AI suggests; a person reviews and confirms before anything changes.
ProvidersWhich companies help us?
| Provider | What for | Where |
|---|---|---|
| Contabo | Server and database |  France |
| Hetzner | Integrity seals of the activity history and encrypted backups |  Germany |
| Mistral AI | Document reading and assistant | France |
| Hostinger |  EU and other countries | |
| Google, Apple or Mozilla | Notifications, only if you turn them on (no content) | Depends on your browser |
RegulationsWhich regulations do we meet?
| EU AI Act (Art. 50) | Met |
| LSSI-CE | Met |
| GDPR and Spanish LOPDGDD | Documents under review |
| Encrypted backups in the EU | In preparation |
DocumentsCan I see the documents?
If you are or will be a client, we will send you these documents with no obligation.
- Record of processing activitiesWhat data we process, why and for how long.Request by email
- Data processing agreementThe agreement we sign with you under Art. 28 GDPR.Request by email
- Summary of security measuresHow we protect access, files and backups.Request by email
Any other question about privacy or security? Write to us at info@mbtcompany.es.